Facility Maintenance Manager

Physical Plant Management (Auxiliary & Facilities Services Office)

Duties Include

  • Serves as Head of the Facilities and Maintenance Department at the Waikiki Aquarium (WAQ). Supervises skilled trades and blue collar personnel in the provision of auxiliary and/or facilities support services in an assigned field.
  • Develops and plans preventative maintenance work schedules and assignments, develops set standards, reviews all work for building, grounds, horticulture and exhibitry. Sets operating performance standards and monitors for compliance.
  • Develops and maintains physical plant operation policy and procedures. Develops, plans and implements health and safety programs, hazardous materials awareness and related staff training programs. Recommends and conducts inspections as needed.
  • Works as a team member and participates in all levels of WAQ planning, including weekly Exhibits Meetings and Department Heads Meetings.
  • Plans, organizes, and coordinates with UH, city, state, and federal agencies on construction and maintenance projects.
  • Conducts inspections of facility operations for compliance with Hawaii Occupational Safety and Health Law (HOSHL) Standards and fire safety codes and standards.
  • Oversees maintenance of all WAQ grounds, lawns, gardens and public areas to the highest standards for a major community and tourist attraction.
  • Responsible for building security, including electronic security systems. Provides technical advice, interpretations and/or makes effective recommendations regarding applicable policies, procedures and issues all keys for employees.
  • On-call 24-hours per day and ensures that all mechanical and electrical systems are functioning properly for the safety of all visitors, staff, and exhibit animals and organizes immediate corrective actions as appropriate.
  • Responsible for researching, developing and producing a departmental budget and monitoring expenditures for the efficient use of resources.
  • Arranges for deliveries and monitors vendor performance.
  • Researches current trends in materials, equipment and supplies applicable to the aquarium environment.
  • Prepares invitations to bid, bid specifications, technical specifications or requests for quotations for department and contract work related to building, equipment and exhibit maintenance. Assists FO/AO in preparation of requisitions.
  • Monitors and ensures that the results of any contract work related to building, equipment and exhibit maintenance meets bid and design specifications.
  • Advises supervisor promptly of the progress of projects assigned, anticipated problems, major policy changes expected affecting specialized area, and completion of projects assigned.
  • Provides general staff support for the organizational group, technical program or WAQ special event or function.
  • Resolves operational and administrative matters in accordance with current policies, procedures and directives as requested.
  • Provides technical advice, interpretations and/or makes effective recommendations regarding applicable policies, procedures and other administrative requirements to staff.
  • Maintains Facilities and Maintenance Department inventory of equipment, materials and supplies and ensures adequate supply for WAQ operations. Makes recommendations for purchases outside of regular purchasing.
  • Travels to various locations to attend meetings, visit contractors, pick up supplies, etc.
  • Interacts with WAQ staff, volunteers, students, visitors, etc., in a polite, courteous and professional manner.
  • Assumes the duties of the Director in the absence of the Director as needed or required.
  • Timely/prompt/immediate response to issues, situations and instructions, especially urgent or emergency matters.
  • Other duties as assigned


Minimum Qualifications

  • Possession of a baccalaureate degree in Civil Engineering, Management or Life Sciences and 3 year(s) of progressively responsible professional experience with responsibilities for auxiliary and/or facilities services; or equivalent education/training or experience.
  • Considerable working knowledge of principles, practices and techniques in the auxiliary and/or facilities services as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
  • Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with auxiliary and/or facilities services.
  • Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
  • Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
  • Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
  • Demonstrated ability to operate a personal computer and apply word processing software.
  • For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
  • Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
  • Considerable knowledge of OSHA standards for safety, hazardous communication programs, emergency policies and procedures.
  • Knowledge of wastewater management and treatment, federal and local rules and regulations governing the elimination of wastewater.
  • Ability to analyze, evaluate, and implement modifications, changes and improvements to operational policy and procedures for major research projects.
  • Ability to read blueprints, construction drawings and diagrams and to use planning models and various tools and equipment for the evaluation of specifications, facility designs and exhibits.
  • Knowledge of computers and proficiency with word processing and database programs
  • Ability to travel independently to and from meetings, events and WAQ in a timely manner, fulfilled by possession of a valid Drivers License (Class 3), or use of other means of transportation, which meets position needs.
  • Able to lift and carry up to forty (40) pounds for purposes of transporting materials and equipment on and off-site. Able to use ladders and work in confined spaces.


Desirable Qualifications

  • Knowledge of the principles and practices in horticulture and the care and maintenance of plants and lawns.
  • Functional knowledge of state and federal rules and regulations and codes governing the operations of a public facility.
  • Considerable knowledge of procedures and practices, conservation planning, environmental controls, collections management, and disaster planning as related to a public facility.
  • Considerable knowledge of specification writing, bid procedures, construction documents, budget preparation and coevaluation for aquarium construction, repair and exhibit projects.
  • Considerable knowledge of specification-writing, bid procedures, construction documents, budget preparation and coevaluation for facility construction, repair and exhibit projects.



The University of Hawai’i is committed to providing benefits that matter to you at each stage of your employment. In addition to competitive salary, we offer a wide variety of resources and benefits programs to our employees, such as a comprehensive health care insurance, pension/retirement program, life insurance, supplemental retirement savings plans, vacation leave, sick leave, paid holidays, child care assistance and education assistance programs.  To view a summary of the employee benefits, please visit: https://www.hawaii.edu/ohr/documents/2054/ or for more detailed information, please visit: http://www.hawaii.edu/ohr/faculty-staff/benefits

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: http://ope.ed.gov/security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10A of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.